The Club hereby gives notice that Waterloo County RFC will hold its Annual General Meeting on Sunday November 4th at 4:00 pm at Stark and Perri in Waterloo. There will be food and snacks provided.
The AGM will be followed by the Annual Awards Ceremony.
All members of the Club are welcome and encouraged to attend.
During the AGM, the club will be required to select new board members. 4 open positions exist this year. The club is now officially receiving nominations for individuals that would like to run for a position on the board. For a nomination to be considered official the individual must be a full member in good standing with the club and be nominated and then seconded, also by full members that are in good standing with the club. All nominations should be sent to Allison Walker at firstname.lastname@example.org. In the email please include the name of the individual and copy them on the email. Also please forward the name of someone who will second the nomination and their email, ideally copying them also.
ALL NOMINATIONS MUST BE RECEIVED BEFORE MIDNIGHT ON THE DAY BEFORE THE AGM, i.e. Midnight on Saturday 3rd November
Voting and assignment of Proxy Votes.
All full members of the Club are eligible to vote. If you cannot attend the meeting in person you have the right to a proxy vote. This means you pass your vote to another individual to cast on your behalf. To register your proxy vote you are required to email Allison Walker at email@example.com. In the email please include: your name and the name of the person you are handing the proxy vote over to. The person receiving the proxy vote must also be copied on the email and be a full member in good standing with the club. As a reminder you are not voting for someone with a proxy vote you are merely handing your vote to someone else to cast on your behalf.
The request for a proxy vote must be made before the start of the AGM.
Board of Directors Annual Reports
All Board of Directors annual reports will be posted to the website at least 48 hours before the AGM and will also be available at the AGM.
Questions on any matter surrounding the AGM may be forwarded to Graham Stickler, President (firstname.lastname@example.org) or Allison Walker at email@example.com.